Job description Co-ordinator, Special Events in the Southwest Region

Find out what work is like for a co-ordinator, special events in Canada. This work description is applicable to all Conference and event planners (NOC 12103).

Conference and event planners

Description

Conference and event planners plan, organize and coordinate conferences, conventions, meetings, seminars, exhibitions, trade shows, festivals and other events. They are employed by tourism associations, trade and professional associations, convention and conference centres, governments and by conference and event planning companies, or they may be self-employed.

Work week duration

Conference and event planners usually work more than 40 hours per week.
More than 40 hours

Job duties

Here are some of the main activities and tasks that Conference and event planners have to perform, and some of the physical demands they involve:

  • Meet with trade and professional associations and other groups to promote and discuss conference, convention and trade show services
  • Meet with sponsors and organizing committees to plan the scope and format of events, to establish and monitor budgets and to review administrative procedures and progress of events
  • Coordinate services for events, such as accommodation and transportation for participants, conference and other facilities, catering, signage, displays, translation, special needs requirements, audio-visual equipment, printing and security
  • Organize registration of participants, prepare programs and promotional material, and publicize events
  • Plan entertainment and social gatherings for participants
  • Hire, train and supervise support staff required for events
  • Ensure compliance with required by-laws
  • Negotiate contracts for services, approve suppliers' invoices, maintain financial records, review final billing submitted to clients for events and prepare reports.

Physical demands Help - Physical Demands

  • Standing
  • Sitting

Physical demands

Physical demands are the physical activities that the job requires the worker to do. Physical demands are selected according to the likeliness that workers will have to perform them for at least half of the time they spend at work.

Workplaces and employers

Here are the typical workplaces where Conference and event planners are employed and some of their main characteristics:

  • Conference centres
  • Tourism associations
  • Trade associations
  • Self-employed
  • Governments
  • Professional associations
  • Convention centres
  • Conference and event planning companies

Work environment Help - Physical Work Environment

  • Indoors, environmentally controlled
  • In an enclosed vehicle or equipment
  • Sound and noise

Physical proximity from others Help - Physical proximity from others

  • Somewhat close (e.g. share office)

Work environment

The work environment refers to the physical setting in which people work. The characteristics and conditions of the work environment are selected according to the likeliness that workers will be exposed to them at least once a week.

Physical proximity from others

Physical proximity from others refers to the physical distance between individuals in the workplace. The likeliness that the job requires to perform tasks while being physically close to other people is rated on a scale with 3 levels: "Somewhat close", "Close" and "Very close".

Related job titles

Here are some other related job titles that are found in the same occupational category (NOC 12103), and a list of similar occupations:

  • conference and meeting planner
  • conference planner
  • conference services officer
  • convention coordinator
  • event planner
  • festival organizer
  • meeting planner
  • special events organizer
  • trade show planner

Similar occupations Help - Similar occupations

Similar occupations

This section lists other occupations that are part of the same broad occupational category as Conference and event planners in the National Occupational Classification (NOC). These occupations involve similar core qualifications but involve different responsibilities. To see more similar occupations, use the Job Transition Tool.

Sources Occupational and Skills Information System & National Occupational Classification

Labour Market Information Survey
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