clerk, law

Title posted on indeed.com - Law Clerk

Posted on December 17, 2024 by Employer details Shaikh Law Firm

Job details

At Shaikh Law Firm, Our Philosophy is to provide a client-focused approach in a *fast, efficient & responsive manner* without losing sight of the quality of legal advice. We are a boutique law firm based in Mississauga, Ontario, with satellite meeting locations across GTA. We are seeking a Full-time Office Law Clerk/Office Administrator who is not only proficient in administrative duties but also possesses strong bookkeeping and accounting skills!! We would like someone who is *self-directed in* *nature, motivated, kind, team-player attitude and efficient person who is friendly, cheerful, and approachable*. This position requires the candidate to be working onsite and in-person. _*Primary Responsibilities*_ * Responding to phone calls, potential sales leads received via website, phone calls or walk-in clients. * Ability to answer client?s questions regarding fees structure, scope of work & services provided by our office and how to get started with our Law Firm. * Follow up leads on quotes and consultations provided to clients, answer any concerns and provide clarifications to potential leads. * Maturing leads into new clients * Answering phone calls of existing clients and directing communications to relevant person at the office. * Maintaining proper records of leads and clients. _*Accounting role-specific duties *_ * General Bookkeeping duties. * Conduct bank and general ledger reconciliations. * Manage accounts payable and receivable. * Prepare and issue invoices using QuickBooks. * Execute daily bookkeeping responsibilities pertinent to law firm operations. * Prepare cheques, drafts, and bank wires pending the Lawyer?s approval. * Process and organize physical accounting documents like receipts, invoices, and statements. * Maintain monthly accounts using QuickBooks and Cosmolex Accounting Software. * Assist in budget preparation and financial planning _*Administrative Role-specific*_ * Keep track of all the emails and faxes and respond to them in a timely manner; * Create matter numbers and folders - Handle and organize physical and digital documents/files. * Welcome, all clients and visitors at the reception; * Maintain a calendar for all important meetings, real estate closings and court appearances * Administrative tasks such as printing, scanning, preparing couriers, filing, sending faxes, watering of plants, refilling printer paper, and making sure office space is tidy * Open and distribute regular incoming mail to the appropriate person; * Update contact lists; * Other duties as assigned. _*Required Skills and Qualifications:*_ * Customer Care experience. * Effective communication in an open and direct manner; conveys information clearly and concisely, with strong written and verbal communication skills. * Strong listening skills - understand and reflect accurately on the message. * Solid administrative skills - accurate with information and transactions. * Team player; actively participates to create and execute on team goals. _*What we offer*_ A base salary of $50,000 plus commission! (Commission range $10,000 to $30,000). _Please submit your cover letter, resume, and transcripts for interested candidates. Due to the high volume of applications, only interested candidates will be contacted._ _Thank you for your interest in our firm._ Job Type: Full-time Pay: $50,000.00-$80,000.00 per year Additional pay: * Bonus pay * Commission pay Benefits: * Casual dress * Company events * On-site parking Flexible language requirement: * French not required Schedule: * 8 hour shift * Monday to Friday Experience: * Front desk: 2 years (required) Work Location: In person