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office manager
Posted on November 25, 2024 by Employer details VIVA Therapeutic Services
Job details
*Office Manager* We are currently seeking an *Office Manager to join our team in Fredericton, NB.* *Position Summary:* The Office Manager?s role is to keep the agency running smoothly by providing professional front-facing phone and reception duties. In addition, they support the coordination of other office management tasks as needed and collaborate with the Administrative Assistant. The hours of work for this position are Monday ? Friday, 7:00am ? 4:00pm. *The ideal candidate will: * * Follow the company?s policies and procedures; living our core values * Communicate respectfully and professionally with families, community partners and colleagues * Demonstrate a willingness and openness to learning. Are receptive to feedback and implementing suggestions * Be highly organized, professional and are dedicated to making a positive impact by supporting our teams who work with preschool children with autism spectrum disorder *Accountabilities include, but are not limited to:* * Answering and making phone calls. Directing inquiries to the appropriate person or department as needed * Greeting visitors and providing them with assistance or information as needed * Managing employee cancelations and reporting schedule changes to employees, caregivers, and Early Learning Centers * Using our scheduling software to update and maintain frontline employee and client schedules * Inventory management and ordering of office supplies, including management of petty cash * Overseeing office equipment maintenance and repairs * Organizing and maintaining office files and records * Maintaining accurate visitors? log and tracking of employees on site for safety * Coordination and supervision of employee prep tasks * Preparing internal communications, such as reminders, notices, or memos * Other administrative tasks as needed *Qualifications and Requirements:* * Post-secondary or community college education, with 2+ years of administrative experience * Bilingual; excellent oral and written communication skills in both official languages is an asset (English and French) * High level of professionalism and confidentiality * Strong knowledge and experience with Microsoft Office Suite and comfortable with technology * Strong attention to detail, organizational skills, and ability to multitask * Strong interpersonal skills * Ability to take initiative and work independently, and as part of a team * Customer-focused demeanor with strong front-facing communication skills * Be willing to complete a criminal record check, vulnerable sector check and Social Development prior contact check within the past five years * Valid Driver?s license and access to a vehicle as travel may occasionally be required * Experience in a fast-paced office environment * Knowledge of payroll duties is an asset *We Offer:* * Competitive salary * Comprehensive group benefits * Vacation and personal leave * Employment Assistance Program *Our Team: * *VIVA Therapeutic Services *was founded by Danielle Pelletier in 2005, to provide preschool aged children with autism spectrum disorder and their families with high quality, evidence-based services. At VIVA, our programs are dedicated to providing quality therapy and making every teaching moment count. As a result of our programs? success, we have gained our government?s confidence in our contracted services and currently serve over 600 families across the province of New Brunswick. *Application deadline: December 6, 2024* *We thank all applicants for their interest; only those selected for an interview will be contacted.* Job Types: Full-time, Permanent Pay: $46,800.00-$52,000.00 per year Benefits: * Dental care * Employee assistance program * Extended health care * Life insurance * Paid time off * Vision care Schedule: * 8 hour shift * Monday to Friday Licence/Certification: * driver's license and vehicle (required) Work Location: In person Application deadline: 2024-12-06- LocationFredericton, NB
- Workplace information On site
- Salary$46,800 to $52,000YEAR annually
- Terms of employment Permanent employmentFull time
- Starts as soon as possible
- vacancies 1 vacancy
- Source indeed.com #9540492370
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