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executive assistant
Posted on November 06, 2024 by Employer details Stoney Nakoda Child & Family Services
Job details
*Job Summary: * Under the supervision of the Director, the Executive Assistant will be responsible for providing comprehensive executive support to the Director. The Executive Assistant plays a critical role in ensuring effective and efficient administration and issues management of all aspects of the Director?s priorities and managing the daily operation of the Director?s office. The position is the main point of contact for the Director?s office and is a key liaison for the Director with SNCFS management, STA, as well as the public. *Tasks, Duties and Responsibilities:* · Coordinates activities related to the Director?s schedules; screens meeting requests, redirects requests where appropriate and prioritizes meetings. · Schedule and prepare meeting agendas and complete preparation for appointment and meetings, including advanced preparation of reoccurring meetings. · Coordinate the flow of information internally and with other departments and organizations. · Prepares materials for meetings and conferences, participates in arranging events. · Reserves locations and meeting rooms, arranges videoconferencing, takes and transcribes minutes. · Monitors the incoming email for the Director, identifies actions to be taken and brings time sensitive information to the Director?s immediate attention. · Coordinate services for appointments and meetings, such as accommodation, travel arrangements, facilities, audiovisual equipment, and printing/photocopying · Arranges travel for the Director and may arrange for others as requested. · Completes cheque requisitions and other financial tasks as required from the Director?s office. · Identifies administrative issues that have the potential to impact the Director or SNCFS · Maintains a current consolidated listing of all SNCFS stakeholders? contact information. · Participates in special projects or special committees at the request of the Director. · Deals with telephone and walk-in inquiries. · Carrying out other duties as required*.* *Scope:* * This role works independently and takes initiative to ensure all administrative needs of the Director and Associate Director is in place. * A high level of political sensitivity is necessary to effectively coordinate information from stakeholders, Stoney Tribal Administration, Chiefs and Councils, Government of Alberta, Indigenous Services Canada, and other government and tribal contacts. * A high degree of discretion and confidentiality is required. * The responsibilities of the position have wide impact over SNCFS in ensuring timely, accurate and effective administrative processes are in place for the Director?s office. * Although general objectives are set for the position, the Executive Assistant has great autonomy in estabilishing priorities, dealing with complex projects and guiding administrative processes for the Director?s office, in collaboration with the Office Manager. *Educations, Skills and Qualifications:* * Administrative Assistant Diploma; or an Office Assistant Certificate with 2 years? experience; or High School Diploma with four years progressively responsible related experience and extensive knowledge in office administration process. * Knowledge and experience in business equipment and computer applications and General office equipment. * Must possess excellent written and communication skills; possess ability to research, compile and organize information. * Proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint) * Possess strong written and verbal communication skills. * Required working knowledge of First Nation community and family structure, customs, and traditions * Ability to speak Stoney considered a strong asset. *Employment Conditions * * Valid Class 5 Drivers Licence * Clear Criminal record check with Vulnerable Sector and Child Intervention Check _*While preference is given to candidate(s) with the listed credentials and experience, Stoney Tribal Administration is open to recruiting c- LocationMorley, AB
- Workplace information On site
- SalaryNot available
- Terms of employment Permanent employmentFull time
- Starts as soon as possible
- vacancies 1 vacancy
- Source indeed.com #9517415472
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