administrative assistant
Title posted on CivicJobs.ca -
Branch Assistant - Community Services
Posted on
October 23, 2024
by
Employer details
Comox Valley Regional District
Job details
Branch Assistant - Community ServicesTerm Full-time, up to 12 months (35 hours per week) Are you naturally collaborative, service-oriented and community-focused? Do you want to make a difference in your community and be part of an organization that has a direct impact on the quality of life of residents in the Comox Valley? At the Comox Valley Regional District (CVRD) we are committed to fostering a respectful, inclusive, equitable and diverse workplace which is representative of the community we serve. Our core values-collaboration, service, accountability and sustainability help guide us in everything we do. If you share our commitment and values, please consider applying with us. In addition to the Comox Valley being an attractive geographic location to live and play, rich in rural agriculture, vibrant urban development, meandering coastline and dramatic mountains, working at the CVRD provides work/life balance through flexible work options, competitive salary and wages, employer-paid benefits package, and municipal pension plan. At the CVRD we value continual learning and growth and support employees? development through technical, professional, and leadership training. Working with the CVRD is a plus for everyone. To learn more, visit our website at www.comoxvalleyrd.ca/about/careers/work-cvrd We are accepting applications for a full-time Branch Assistant to join our Community Services team for a period of up to 12 months or until the return of the incumbent. The Branch Assistant provides administrative assistance and support to the Community Services Branch which includes parks and recreation, fire services, emergency services, and other community initiatives. Reporting to the General Manager of Community Services, the primary responsibilities of this role include:Providing administrative support to all managers and staff within the branch; Requesting agenda items, preparing agendas, taking meeting minutes and arranging meeting logistics; Drafting correspondence such as reports, briefing notes and contracts, including spreadsheets, charts and graphs; Responding to enquiries of a general nature over the phone or in person, and referring more complex or unusual enquiries to appropriate staff for response; Researching, preparing and processing forms, reports, notices, media releases, correspondence, advertisements and other documents and materials relating to branch programs and processes; Performing various administrative duties related to the processing and maintenance of requests for proposal, land contracts and other contract agreements; Maintaining management reports and project tracking systems, and supporting staff to ensure deadlines are met; Maintaining various files, databases and spreadsheets, updating relevant resource materials for the branch, and archiving files on a pre-scheduled basis; Providing information to a wide variety of internal and external contacts; Monitoring in/out board to ensure whereabouts of community services staff to ensure check-ins; Providing relief for the information centre by performing reception and switchboard duties and processing payments; Providing administrative support and coordination on capital projects within the department; Providing back-up administrative support to other branches and for an Emergency Operations Centre as needed; Our ideal candidate is:A strong communicator with a collaborative approach, including the ability to relate effectively with internal and external contacts; Accurate and efficient with strong research and writing skills; Able to effectively balance multiple demands and priorities; Courteous and tactful, with strong customer service skills and the ability to effectively respond to complaints when required; Experienced in providing administrative support to a department with over one, up to two years of directly related experience; Educated in office administration, including an office administration course of six months to one year in duration at
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LocationCourtenay, BC
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Workplace information
On site
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Salary$33.42HOUR hourly
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Terms of employment
Term or contractFull time
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Starts as soon as possible
- vacancies
1 vacancy
- Source
CivicJobs.ca
#98954
Advertised until
2024-11-06
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