executive assistant
Posted on
September 25, 2024
by
Employer details
Groupe Parima
Job details
*Groupe PARIMA* is a Contract Development and Manufacturing Organization (CDMO), established in 1994. For over 25 years, we have developed expertise in the development and manufacturing of non-sterile liquids, suspensions and semi-solid drug products. *https://www.groupeparima.com/fr/*
*Executive Assistant*
We are seeking a highly organized and experienced Executive Assistant to provide comprehensive support to the CEO. The ideal candidate will be a dynamic and proactive individual with excellent communication skills, exceptional attention to detail, and the ability to thrive in a fast-paced environment. The Executive Assistant will play a crucial role in ensuring the efficient operation of the CEO?s office and supporting the CEO in managing daily responsibilities and business development activities around the globe.
*Responsibilities:*
*Executive Support:*
* Manage the CEO?s schedule, appointments, and meetings.
* Coordinate and prioritize commitments, ensuring optimal use of the CEO?s time.
* Draft and edit correspondence, emails, and other communications on behalf of the CEO.
* Prepare travel itineraries and ensure all necessary arrangements are in place.
* Arrange domestic and international travel, including flights, accommodations, and transportation for the leadership team, and provide support while abroad.
* Organize and coordinate meetings, conferences, and events.
* Prepare agendas, attend meetings, and document minutes as necessary.
* Manage and maintain confidential information with discretion.
* Conduct research and compile data to support decision-making.
* Prepare and edit reports, presentations, and other documents for the President.
* Assist the CEO in prioritizing tasks and managing deadlines related to business development initiatives.
* Proactively address challenges and contribute to problem-solving.
* Compile and file all travel and other expense reports.
*Business Development Support:*
* Collaborate closely with the CEO in the execution of business development strategies.
* Assist in the preparation of business proposals, presentations, and other materials for client meetings and negotiations.
* Prepare and review business contracts, agreements, quotations, and other legal documents.
* Act as a liaison between the CEO and clients, ensuring seamless communication and a high level of client satisfaction.
* Coordinate client meetings, prepare meeting agendas, and follow up on action items.
* Greet clients and support their travel arrangements when visiting our site.
* Conduct market research and analysis to identify potential business opportunities and industry trends.
* Maintain social media accounts and website.
* Greet clients and support their travel arrangements when visiting our site.
* Prepare summaries and reports to inform strategic decision-making.
* Assist in coordinating business development projects, ensuring timelines and deliverables are met.
* Collaborate with internal teams to facilitate effective project execution.
* Prepare bios and background information for meeting attendees, ensuring the President is well-informed for client interactions.
* Facilitate trade show meetings, including scheduling, preparation of materials, and coordinating logistics to maximize business opportunities.
* Assist in generating new leads through research, outreach, and collaboration with the sales and marketing teams.
*Competencies et experience required:*
* DEC or Bachelor?s degree in Business Administration, Marketing, or a related field.
* Impeccable written English spelling, syntax, and grammar.
* Intermediate level French (or better).
* Proven experience as an executive assistant or in a role with a focus on business development support.
* Strong business acumen and understanding of the pharmaceutical or biotechnology industries.
* Excellent organizational, analytical, and communication skills.
* Proficiency in Microsoft Office Suite, Saleforce, and other relevant software.
* Ability to handle confid
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LocationSaint-Laurent, QC
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Workplace information
On site
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SalaryNot available
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Terms of employment
Permanent employmentFull time
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Starts as soon as possible
- vacancies
1 vacancy
- Source
indeed.com
#9460351167
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