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special events planner
With some duties as a festival organizer
Posted on October 22, 2024 by Employer details Kamloops Film Society
Job details
Education: Bachelor's degree. Communication, general. Hospitality administration/management, general. Marketing, other. or equivalent experience. Work site environment: Volunteer coordination. Work setting: Associations and non profit organizations. Arts and culture. Festival. Event producer. Tasks: Assist in preparing financial reports. Promote conference and meeting services or special events. Develop marketing and communication plans. Develop media strategies and public relations activities. Recruit, hire and supervise staff and/or volunteers. Develop sponsorship, partnership or fundraising programs. Solicit event donors. Review bids and negotiate costs. Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services. Arrange for production or purchase of promotional products. Assist in budget preparation. Co-ordinate media services. Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events. Confirm and co-ordinate speakers. Implement registration systems. Implement social programs, food and beverage, transportation, and other services. Plan and arrange for accommodation and transportation services. Plan and arrange for trade shows and exhibits. Plan schedules, goals and objectives. Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.). Research and design special events programs. Plan for VIP arrangements. Plan for traffic and crowd control and security. Plan for social events and guest programs. Manage Event Logistics. Project management. Produce reports. Plan and manage budgets. Perform data entry. Professionalism in customer service. Record and prepare minutes of meetings, seminars and conferences. Prepare written material such as reports, briefs, website content. Develop communication strategies. Supervision: Committees. Computer and technology knowledge: Google Docs. Database software. MS Office. MailChimp. Social Media. Area of work experience: Community service organization. Tourism associations. Marketing. Security and safety: Criminal record check. Work conditions and physical capabilities: Attention to detail. Work under pressure. Tight deadlines. Fast-paced environment. Own tools/equipment: Cellular phone. Internet access. Personal suitability: Accurate. Client focus. Efficient interpersonal skills. Excellent oral communication. Excellent written communication. Flexibility. Initiative. Organized. Team player. Time management. Resourcefulness. Ability to multitask. Screening questions: Are you currently legally able to work in Canada?. Do you currently reside in proximity to the advertised location?. Do you have previous experience in this field of employment?. What is the highest level of study you have completed?. Experience: Experience an asset. Other benefits: Paid time off (volunteering or personal days). Team building opportunities. Support for youths: Participates in a government or community program or initiative that supports youth employment. Offers on-the-job training tailored to youth. Offers mentorship, coaching and/or networking opportunities for youth. Support for Indigenous people: Participates in a government or community program or initiative that supports Indigenous people. Offers mentorship, coaching and/or networking opportunities for Indigenous workers . Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations .- Location503 VICTORIA STKamloops, BCV2C 2B1
- Workplace information On site
- Salary$1,540BIWEEKLY bi-weekly / 40 hours per week
- Terms of employment Permanent employmentFull time
- Day, Evening, Night, Weekend
- Starts as soon as possible
- Benefits: Other benefits
- vacancies 1 vacancy
- Source Job Bank #3126346
Overview
Languages
English
Education
- Bachelor's degree
- or equivalent experience
- Communication, general
- Hospitality administration/management, general
- Marketing, other
Experience
Experience an asset
On site
Work must be completed at the physical location. There is no option to work remotely.
Work site environment
- Volunteer coordination
Work setting
- Associations and non profit organizations
- Arts and culture
- Festival
- Event producer
Responsibilities
Tasks
- Assist in preparing financial reports
- Promote conference and meeting services or special events
- Develop marketing and communication plans
- Develop media strategies and public relations activities
- Recruit, hire and supervise staff and/or volunteers
- Develop sponsorship, partnership or fundraising programs
- Solicit event donors
- Review bids and negotiate costs
- Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
- Arrange for production or purchase of promotional products
- Assist in budget preparation
- Co-ordinate media services
- Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
- Confirm and co-ordinate speakers
- Implement registration systems
- Implement social programs, food and beverage, transportation, and other services
- Plan and arrange for accommodation and transportation services
- Plan and arrange for trade shows and exhibits
- Plan schedules, goals and objectives
- Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)
- Research and design special events programs
- Plan for VIP arrangements
- Plan for traffic and crowd control and security
- Plan for social events and guest programs
- Manage Event Logistics
- Project management
- Produce reports
- Plan and manage budgets
- Perform data entry
- Professionalism in customer service
- Record and prepare minutes of meetings, seminars and conferences
- Prepare written material such as reports, briefs, website content
- Develop communication strategies
Supervision
- Committees
Experience and specialization
Computer and technology knowledge
- Google Docs
- Database software
- MS Office
- MailChimp
- Social Media
Area of work experience
- Community service organization
- Tourism associations
- Marketing
Additional information
Security and safety
- Criminal record check
Work conditions and physical capabilities
- Attention to detail
- Work under pressure
- Tight deadlines
- Fast-paced environment
Own tools/equipment
- Cellular phone
- Internet access
Personal suitability
- Accurate
- Client focus
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Initiative
- Organized
- Team player
- Time management
- Resourcefulness
- Ability to multitask
Benefits
Other benefits
- Paid time off (volunteering or personal days)
- Team building opportunities
Employment groups
This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:
Support for youths
- Participates in a government or community program or initiative that supports youth employment
- Offers on-the-job training tailored to youth
- Offers mentorship, coaching and/or networking opportunities for youth
Support for Indigenous people
- Participates in a government or community program or initiative that supports Indigenous people
- Offers mentorship, coaching and/or networking opportunities for Indigenous workers
- Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations
Who can apply to this job?
Only apply to this job if:
- You are a Canadian citizen, a permanent or a temporary resident of Canada.
- You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.
Important notice: This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.
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