standards coordinator
Title posted on CareerBeacon -
Finance and Administrative Coordinator
Posted on
October 16, 2024
by
Employer details
Interuniversity Services Incorporated
Job details
The Finance and Administrative Coordinator position at ISI represents a unique opportunity to contribute to the success of 19 diverse universities and colleges. This role is pivotal in fostering a harmonious and efficient office atmosphere, ensuring all adminstrative functions are effective and streamlined. The successful candidate will be joining a close-knit team of professionals who are dedicated to excellence in public procurement and administrative services within the educational sector.Functional ResponsibilitiesAccounts Receivable/Accounts Payable: including, but not limited to:Accounts receivable functions - issue invoices, record payments, process deposits, process month-end reports, follow up on over-due accountsAccounts payable - code invoices prior to authorization, enter invoices for payment following authorization, issue cheques according to cheque-run schedule, and process month-end reportsPerform account reconciliationsInformation Systems:Administrator for various software tools as assigned by the Office Manager, including but not limited to Microsoft, cyber security awareness, Adobe etc.Microsoft 365 AdministratorIssue new employees access accounts to MS 365 and SharePointWebsite AdministratorContent developer and administrator for the ISI WebsiteWork closely with staff and website developer to ensure website meets the needs of ISIContent developer and administrator for ISI social media presence, including but not limited to LinkedInContent developer and administrator for various member communications, including member updates, newsletters, corporate announcements, etc.Administration of various external IT providers as assigned by the Office ManagerAdministrative: including, but not limited to:Provide assistance to the Office Manager and CEOProvide administrative support for meetings on and offsiteAssist staff of affiliated organizations: Novanet, CAAL-CBPA, and CATNS. This includes, but not limited to, scheduling meetings, catering, processing purchase orders, and normal clerical dutiesReception duties including answer, screen and transfer telephone calls, receive and direct visitors and process incoming and outgoing mailMaintain standard for external communication and provide customer serviceFacilitate workshop arrangements - booking facilities, issue notices, registration forms, accepting registration forms, etc.Maintain stationery and office suppliesMaintain master committee listsProvide procurement support to the Strategic Sourcing Team as requiredSpecial projects as assignedFunctional Contacts:Offices of Presidents & Vice-Presidents of member institutionsManagers of various departments of member institutionsGovernment OfficialsSuppliersGeneral Public - answer inquiriesSkills & Qualifications:Related bachelor's degree or diploma in business/administration and a minimum of three years in an administrative position or (equivalent combination of training and experience)Ability to develop moderate to advanced skills with a variety of computer software including Sage 300 ERP, Microsoft Office products, and web softwareIndependent judgment in areas of time management, task prioritization and decision-makingExcellent communication skills (verbal and written) with the ability to interact with individuals at all levels within the organizationStrong interpersonal skills with the ability to work well both independently and collaboratively within a team environmentKnowledge of public procurement processes an assetPlease send your resume and cover letter to office.manager@interuniversity.ns.ca by October 27, 2024.
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LocationBedford, NS
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Workplace information
On site
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SalaryNot available
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Terms of employment
Permanent employmentFull time
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Starts as soon as possible
- Source
CareerBeacon
#2117960
Advertised until
2024-10-27
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