executive assistant
Title posted on Jobillico -
Administrative Executive Assistant Job Details | Purolator
Posted on
October 10, 2024
by
Employer details
Purolator
Job details
<span><p><span></span></p> <p><span><b>Posting Date: </b> <br> <b>Posting Number: 65562</b> </span></p> <p><span><b>Work Location Type: Hybrid</b> <br> <b>Job Code:</b> 1275 <br> <b>Location:</b> Corporate Office <br> <b>Reports to:</b> Vice President Talent Safety & Learning | Vice président Gestion des talents sécur </span></p> <p> </p> <p><span><span><em><span><span>It?s not a package. It?s a promise®.</span></span></em></span></span></p> <p><span>As Canada?s leading integrated freight, package, and logistics provider, we?ve been helping promises get where they need to be for more than 60 years. How does the magic happen? <b>The journey starts with you</b>. The places we go, the elements we brave, the promises we deliver - <b>it?s all possible because of our people.</b> So, whether you?re looking to build new skills, make an impact in your community, or inspire your team, <b>we go there</b> for you. </span></p> <div><div><div><strong>Description</strong> </div><div><p><span><span><span><span><span>The Role: Reporting to the VP of Talent, Safety, and Learning, this role will provide essential administrative support to the department. You will be responsible for ensuring accurate data reporting related to compliance and financial needs, and for coordinating various administrative tasks. You?ll work closely with internal teams and external partners, fostering strong relationships across departments. This role requires someone who is highly organized, self-motivated, and capable of managing multiple priorities efficiently.</span></span></span></span></span></p> </div></div><div><div><strong>Responsibilities</strong> </div><div><ul> <li>Prepare and coordinate purchase orders and goods receipts for the department, providing guidance and training to team members on the process.</li> <li>Manage invoices, expenses, reimbursements, office supply orders, travel arrangements, and itineraries to ensure seamless operations.</li> <li>Create, maintain, and consolidate various reports, including forecasts, for leadership in different formats and frequencies.</li> <li>Organize and coordinate in-person and virtual meetings, including scheduling, preparing agendas, setting up materials and equipment, arranging guest speakers, and providing refreshments.</li> <li>Support and coordinate large-scale events such as team planning meetings, team-building activities, and recognition events.</li> <li>Assist with the administration of departmental programs (e.g., Service Awards, Appreciation Program) to promote engagement and recognition.</li> <li>Manage and prioritize the VP?s calendar, optimizing schedules to ensure key priorities are addressed.</li> <li>Regularly communicate task prioritization to align team goals with departmental objectives.</li> <li>Prepare daily status updates and reports to keep leadership informed on key activities.</li> <li>Coordinate and track team assets and resources, ensuring timely follow-ups.</li> <li>Monitor and ensure the completion of all required training and certifications within the team.</li> </ul> </div></div><div><div><strong>To Succeed in This Role, You Will Need</strong> </div><div><ul> <li><span><span><span><span><span><span>3-5 years of experience as an Executive Assistant, preferably in a fast-paced and dynamic environment.</span></span></span></span></span></span></li> <li><span><span><span><span><span><span>Strong proficiency with MS Office 365, including Word, Teams, Excel, PowerPoint, and Outlook.</span></span></span></span></span></span></li> <li><span><span><span><span><span><span>Exceptional verbal and written communication skills.</span></span></span></span></span></span></li> <li><span><span><span><span><span><span>Strong interpersonal skills with the ability to collaborate across teams and with external partners.</span></span></span></span></span></span></li> <li><span><span><span><span><span><span>Attention to detail, resourcefulness, and excellent problem-solving abilities.</span></span></s
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LocationMississauga, ON
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Workplace information
On site
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SalaryNot available
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Starts as soon as possible
- vacancies
1 vacancy
- Source
Jobillico
#14650898
Advertised until
2024-11-07
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