office administrator
Posted on
October 08, 2024
by
Employer details
Envelopro
Job details
*Job Posting: Office Administrator/Executive Assistant*
We are seeking a highly organized, detail-oriented, and proactive *Office Administrator/Executive Assistant* to join our rapidly growing roofing and siding company. This position requires a versatile individual who can handle a wide range of administrative tasks, support staff, and manage the office's day-to-day operations, all while assisting the CEO with executive functions.
*Responsibilities:*
* *Calendar & Scheduling Management*: Prioritize and coordinate the schedules of the CEO and project crews to ensure efficiency.
* *Phone & Client Correspondence*: Answer phone calls in a professional manner, liaise with clients and suppliers, and provide exceptional customer service.
* *Software Management*: Utilize and manage industry-specific software for project tracking, timekeeping, and communication.
* *Executive Support*: Assist the CEO with dictation, task tracking, and managing day-to-day tasks.
* *Meeting & Travel Coordination*: Organize meetings, appointments, and travel arrangements for staff as needed.
* *Data Entry & Cross-Referencing*: Ensure data accuracy in reports, track employee hours, and perform basic bookkeeping using QuickBooks or similar software.
* *File Management*: Maintain organized, accurate files and records, both digitally and physically.
* *Human Resources Support*: Assist with onboarding, employee record maintenance, and general HR tasks.
* *Office Supplies & Vendor Relations*: Manage office inventory and vendor relationships to ensure smooth office operations.
* *Training Support*: Help develop and implement staff training programs to improve team performance.
*Experience & Skills:*
* Previous experience in office administration or a similar role is preferred.
* Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
* Excellent verbal and written communication skills, with confidence in handling phone calls and client interactions.
* Proficiency with Microsoft Office Suite, QuickBooks, and industry-specific software (training provided if necessary).
* Ability to work independently, problem-solve, and take initiative in a fast-paced environment.
* Attention to detail, with a focus on accuracy and efficiency.
* Familiarity with time management, scheduling, and data entry practices.
*Why Join Us?*
* Competitive compensation based on experience.
* Opportunities for growth in a fast-growing company.
* Collaborative and supportive work environment.
* The chance to make a significant impact in the operational success of the business.
Important Key Criteria:
* *Strong Attention to Detail*: The ability to catch small errors and ensure accuracy in scheduling, data entry, and reporting.
* *Effective Multitasking*: Capable of managing multiple tasks simultaneously without losing focus, especially in a fast-paced environment.
* *Excellent Time Management*: Able to prioritize tasks efficiently, ensuring that deadlines are met and schedules run smoothly.
* *Problem-Solving Skills*: Ability to think critically and address challenges independently, offering solutions when issues arise.
* *Strong Communication Abilities*: Comfortable speaking directly with clients, vendors, and team members over the phone or in person, and confident in written correspondence.
* *Adaptability*: Willing and able to learn new software, systems, and processes quickly and adapt to evolving business needs.
* *Customer-Centric Approach*: A focus on customer satisfaction, with the ability to handle inquiries and complaints professionally and empathetically.
* *Team Player*: Willing to collaborate with other staff members and provide support across various departments when needed.
* *Tech-Savvy*: Comfortable with modern office software (Microsoft Office Suite, QuickBooks) and willing to learn industry-specific programs.
* *Discretion and Confidentiality*: Able to handle sensitive information with discretion, especially in HR-related tasks o
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LocationTruro, NS
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Workplace information
On site
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Salary$41,600YEAR annually
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Terms of employment
Full time
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Starts as soon as possible
- vacancies
1 vacancy
- Source
indeed.com
#9478604712
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