executive assistant
Posted on
October 01, 2024
by
Employer details
Vohora LLP
Job details
We are a busy Chartered Professional Accounting firm seeking a fulltime Executive Assistant to add to our administrative team in our South Surrey office.
The ideal candidate will have exceptional organizational and communication skills. We are looking for someone with a positive outgoing professional attitude. Being a team player is essential for working in our fast paced, paperless environment. As an Executive Assistant you will be the providing administrative support to the founding Partner.
*Required skills*:
* Minimum 3-5 years of experience providing high-level administrative support, preferably in an Accounting firm;
* Administrative Assistant Certificate or Legal Administrative Assistant Certificate is recommended;
* Excellent English communication skills, both written and verbal;
* Strong organizational and time-management skills, with the ability to prioritize tasks and meet tight deadlines.
* Ability to be flexible and available to work overtime as required;
* Able to work in a confidential environment with complete discretion;
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) required and familiarity with accounting software an asset and
* High level of attention to detail and accuracy.
* Effective communicator, a critical thinker, organized and enjoy working as a team.
*Responsibilities*:
* Provide comprehensive administrative support to the partners, managers, and staff, including calendar management, travel arrangements, and meeting coordination.
* Prepare and edit correspondence, reports, presentations, and other documents as needed.
* Maintain and organize digital confidential files and records
* Monitor and manage critical deadlines for client filings, ensuring timely submission of all required documentation.
* Coordinate with staff to ensure adherence to internal and external deadlines.
* Oversee the billing process, including preparing and issuing invoices to clients.
* Maintain accurate and up-to-date client files and records.
* Act as a point of contact for clients, addressing and resolving issues in a timely and professional manner.
* Escalate complex issues to the appropriate team members or partner as necessary.
* Assist with special projects and initiatives as assigned by the partner.
* Complete mundane tasks as requested (for instance, coffee)
* Plan and coordinate internal and external events for partners, such as client meetings and training sessions.
* Ensure proper documentation and archiving of client files and firm records.
* Prepare and compile reports, dashboards, and analytical summaries as required by the principal team.
* Provide tailored support to the founding partner, including handling confidential information and facilitating communications.
* Utilize firm-specific software and tools for project management, document collaboration, and communication.
* Troubleshoot basic technical issues and liaise with IT support as necessary.
We appreciate the time taken to apply; but unfortunately, only selected candidates will be contacted for an interview.
No recruiters, please
Job Type: Full-time
Pay: $70,000.00-$85,000.00 per year
Benefits:
* Company events
* Dental care
* Extended health care
* On-site parking
* Paid time off
* RRSP match
* Vision care
Schedule:
* Monday to Friday
Ability to commute/relocate:
* Surrey, BC V3Z 0R7: reliably commute or plan to relocate before starting work (required)
Education:
* Secondary School (preferred)
Experience:
* Administrative: 2 years (required)
Work Location: In person
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LocationSurrey, BC
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Workplace information
On site
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Salary$70,000 to $85,000YEAR annually
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Terms of employment
Full time
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Starts as soon as possible
- vacancies
1 vacancy
- Source
indeed.com
#9469730995
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