office coordinator
Posted on
September 18, 2024
by
Employer details
SW Event Technology
Job details
_*Want to make your mark on event experiences across the country? We are looking for an organized full-time Office Coordinator, to join our team at our headquarters in Kelowna, BC. This role will provide day-to-day administrative support to our regional team and will assist in the organization and planning of event logistics to ensure the workflow, efficiency and client satisfaction is maintained and you will be the first point of contact for inbound customers at reception.*_
*Who We Are:*
SW Event Technology and Showtime Event & Display is a leading event services company in Canada, and our winning team of industry experts brings our client's dream events, both big and small to life. We provide our expert services to the nation?s most exciting events ranging from concerts, sporting, government, festivals, trade shows, and galas, to conferences and equipment rentals. We deliver events far and wide across Canada and our office administrator is a key member in driving our business to help us continue to deliver epic events to our customers.
*As the Office Coordinator, you will?*
* Perform a variety of administrative and clerical office support activities
* Create, Update, and maintain information in relevant systems and databases.
* Assist in scheduling weekly labour/trucking in online scheduling software
* Act as the central point of contact for office-related activities/clients, ensuring all inquiries are handled professionally and efficiently.
* Respond to telephone, in-person, and email inquiries and forward them to the appropriate person.
* Arrange the processing, exportation, and tracking of all outgoing packages and distribute all incoming packages.
* Assemble event documentation and support event services ensuring logistics are seamlessly managed such as transportation and accommodation for staff
* Ensure that the front office is kept clean, orderly and presentable to clients
* Manage the ordering and restocking of office supplies
* Complete all Department Invoicing and Billing
* Fulfill other duties as assigned and deemed necessary.
*To be successful in this role you have:*
* Completion of post-secondary education in office administration or relevant field preferred
* 3+ years of working in a busy administrative role
* High Proficiency with Google suite, MS office and other computer applications
* Experience in the events industry is a bonus.
* Knowledge of Audio Visual Equipment is a bonus
*You might be the person we are looking for if you:*
* Love helping people? you go above and beyond to show you?re fanatical about customer success!
* Possess an exceptional eye for detail and like to roll up your sleeves and "figure it out" for your team or your customers and make things happen.
* Are Organized- You have impeccable time management skills with consistent follow through.
* Can analyze large volumes of information, with the ability to handle tight timelines and adapt to changing customer needs.
* Possess strong problem-solving skills with the ability to be proactive and identify potential issues.
*What's on Offer:*
* Full Time Permanent Position
* $21-24 per hour
* Work Schedule of Monday- Friday 8.30am-5pm
* Based in downtown Kelowna, BC
* Extended Health and Dental Benefits
* Employee and Family Assistant Program (EFAP)
* Fun social events throughout the year
*How to Apply:*
If this sounds like you, then are you ready to audition for a role with us? Start your journey in joining our amazing team of passionate like-minded professionals and send your resume to us or hit on apply now. We thank all applicants for their interest however only shortlisted candidates will be contacted. Closing date for applications will be *25 September 2024*, and applications will be reviewed after that closing date.
Job Types: Full-time, Permanent
Pay: $21.00-$24.00 per hour
Expected hours: 40 per week
Ability to commute/relocate:
* Kelowna, BC V1Y 7S3: reliably commute or plan to relocate before starting work (pref
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LocationKelowna, BC
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Workplace information
On site
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Salary$21.00 to $24.00HOUR hourly
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Terms of employment
Permanent employmentFull time
- Start date
Starts as soon as possible
- vacancies
1 vacancy
- Source
indeed.com
#9451550026
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