school secretary
Title posted on ApplyToEducation -
Facilities, Secretary Position (1.0 FTE)
Posted on
August 22, 2024
by
Employer details
Superior-Greenstone District School Board
Job details
<p> INTERNAL/EXTERNAL JOB POSTING <p> For OSSTF- ESS Support Staff (1.0 FTE) <p>The Secretary performs a variety of administrative duties to assist and support managerial, administrative and professional staff and maintains a friendly, effective and efficient work environment.<p> Hours of Work: Monday to Friday Hours will be determined by Manager, Facilities & Transportation<p>QUALIFICATIONS: College Diploma in a Secretarial/Office Administration discipline or other related specialization, or a combination of experience, education and training as determined by the Superintendent.<p> A minimum two (2) years of progressive related experience<p> Demonstrated regular work attendance.<p> Identify problems and analyze situations using standard criteria; solving problems by selecting from a broader range of available options; gathering or classifying information using standard systems; comprehension of general and some specialized materials; transferring information may require change or interpretation; writing formal notes and records. Application of statistical formulae, procedures and/or bookkeeping may be required. <p> A broad range of common communication skills, such as handle interactions/communications of a sensitive nature, requiring careful listening and providing feedback and support sensitively; control ones reactions or conceal ones feelings; exchange complex information with others inside and outside the workplace, instructing others and presenting information, acting as the public face on matters limited to the individuals job function.<p> Operate equipment such as a bindery machine, computer, keyboard, printer, multi-function photocopier, facsimile machine, multiple line telephone, scanner, video camera, headset. Job may require installation or reconfiguration of computer hardware or peripherals and providing support/assistance to others with routine maintenance or mechanical breakdowns or problems. <p> Co-ordination and precision of medium motor skills<p> Proficiency in Microsoft Office, Teams, e-mail, social media, cloud-based applications and other financial and information management softwareRESPONSIBILITIES (This is not an exhaustive list)<p> Greet visitors and direct inquires to appropriate contacts or services.<p> Answer, screen and forward telephone calls, record and relay messages and answer telephone enquiries. Make announcements as necessary.<p> Respond to students' daily requirements.<p> Co-ordinate and exchange information with parents, outside officials and agencies to prepare reports, correspondence and other services as required.<p> Type, proofread, receive and register correspondence, reports, minutes, invoices and related material.<p> Open and distribute incoming mail, couriers and other incoming materials.<p> Prepare agendas and make arrangements for committee, board and other meetings.<p> Assemble data, compose and prepare routine correspondence, statistics, periodic and special reports and manuals.<p> Create and file letters, Board, Ministry and other reports.<p> Label, copy and store diskettes, disks and tapes and maintain inventory of stored material.<p> Classify, code, cross-reference and store records and resource material.<p> Sort, process and verify applications, receipts, expenditures, forms and other documents.<p> Coordinate office services, such as equipment, supplies, forms, disposal of assets, parking, custodial maintenance, security services, school facilities and student transportation<p> Prepare, label and process files according to approved retention, transfer and disposal schedules.<p> Operate all office equipment and perform minor maintenance as required.<p> Maintain commodity catalogue d
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LocationRed Rock, ON
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Workplace information
On site
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SalaryNot available
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Terms of employment
Permanent employmentFull time
- Start date
Starts as soon as possible
- vacancies
1 vacancy
- Source
ApplyToEducation
#2789318
Advertised until
2024-10-21
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