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office administrative assistant
Posted on May 28, 2024 by Employer details PETRO CANADA
Job details
Education: College/CEGEP. or equivalent experience. Work setting: Retail/wholesale establishment/distribution centre. Private sector. Various locations. Tasks: Plan and control budget and expenditures. Record and prepare minutes of meetings, seminars and conferences. Schedule and confirm appointments. Answer telephone and relay telephone calls and messages. Oversee the analysis of employee data and information. Answer electronic enquiries. Oversee the preparation of reports. Respond to employee questions and complaints. Arrange travel, related itineraries and make reservations. Set up and maintain manual and computerized information filing systems. Type and proofread correspondence, forms and other documents. Maintain and manage digital database. Delegate work to office support staff. Carry out administrative activities of establishment. Oversee and co-ordinate office administrative procedures. Review and evaluate new administrative procedures . Establish work priorities and ensure procedures are followed and deadlines are met. Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services. Assist in the preparation of operating budget and maintain inventory and budgetary controls. Assemble data and prepare periodic and special reports, manuals and correspondence. Computer and technology knowledge: Google Docs. MS Excel. MS Outlook. MS PowerPoint. MS Word. MS Office. Electronic mail. Spreadsheet. Technical terminology: Business. Area of specialization: Correspondence. Reports and records. Invoices. Transportation/travel information: Own vehicle. Public transportation is available. Work conditions and physical capabilities: Fast-paced environment. Work under pressure. Tight deadlines. Attention to detail. Repetitive tasks. Large caseload. Large workload. Personal suitability: Ability to multitask. Excellent oral communication. Excellent written communication. Flexibility. Judgement. Organized. Team player. Accurate. Screening questions: Are you available for shift or on-call work?. Are you currently legally able to work in Canada?. Do you have previous experience in this field of employment?. What is the highest level of study you have completed?. Experience: 1 year to less than 2 years. Health benefits: Dental plan. Health care plan. Vision care benefits. Other benefits: Free parking available.- LocationEtobicoke, ON
- Workplace information On site
- Salary$25.50HOUR hourly / 35 hours per week
- Terms of employment Permanent employmentFull time
- Evening, Weekend, Flexible Hours, Morning
- Start date Starts as soon as possible
- Benefits: Health benefits, Other benefits
- vacancies 1 vacancy
- Source Job Bank #2934956
Overview
Languages
English
Education
- College/CEGEP
- or equivalent experience
Experience
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Work setting
- Retail/wholesale establishment/distribution centre
- Private sector
- Various locations
Responsibilities
Tasks
- Plan and control budget and expenditures
- Record and prepare minutes of meetings, seminars and conferences
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Oversee the analysis of employee data and information
- Answer electronic enquiries
- Oversee the preparation of reports
- Respond to employee questions and complaints
- Arrange travel, related itineraries and make reservations
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Maintain and manage digital database
- Delegate work to office support staff
- Carry out administrative activities of establishment
- Oversee and co-ordinate office administrative procedures
- Review and evaluate new administrative procedures
- Establish work priorities and ensure procedures are followed and deadlines are met
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assist in the preparation of operating budget and maintain inventory and budgetary controls
- Assemble data and prepare periodic and special reports, manuals and correspondence
Experience and specialization
Computer and technology knowledge
- Google Docs
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Word
- MS Office
- Electronic mail
- Spreadsheet
Technical terminology
- Business
Area of specialization
- Correspondence
- Reports and records
- Invoices
Additional information
Transportation/travel information
- Own vehicle
- Public transportation is available
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large caseload
- Large workload
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
Benefits
Health benefits
- Dental plan
- Health care plan
- Vision care benefits
Other benefits
- Free parking available
Who can apply to this job?
Only apply to this job if:
- You are a Canadian citizen, a permanent or a temporary resident of Canada.
- You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.
Advertised until
2024-10-08
Important notice: This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.
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