Overview
Languages
English
Education
-
Secondary (high) school graduation certificate
- or equivalent experience
Experience
7 months to less than 1 year
On site
Work must be completed at the physical location. There is no option to work remotely.
Work setting
-
Industrial facility or establishment
-
Private sector
Responsibilities
Tasks
-
Plan and control budget and expenditures
-
Supervise other workers
-
Train staff
-
Establish and implement policies and procedures
-
Determine and establish office procedures and routines
-
Plan, develop and implement recruitment strategies
-
Schedule and confirm appointments
-
Manage contracts
-
Answer telephone and relay telephone calls and messages
-
Answer electronic enquiries
-
Oversee the preparation of reports
-
Advise senior management
-
Respond to employee questions and complaints
-
Order office supplies and maintain inventory
-
Liaise with management, union officials and HR consultants
-
Organize staff consultation and grievance procedures
-
Greet people and direct them to contacts or service areas
-
Set up and maintain manual and computerized information filing systems
-
Perform basic bookkeeping tasks
-
Consult with clients after sale to provide ongoing support
-
Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
-
Delegate work to office support staff
-
Assign, co-ordinate and review projects and programs
-
Carry out administrative activities of establishment
-
Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
-
Oversee and co-ordinate office administrative procedures
-
Review and evaluate new administrative procedures
-
Establish work priorities and ensure procedures are followed and deadlines are met
-
Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
-
Assist in the preparation of operating budget and maintain inventory and budgetary controls
-
Assemble data and prepare periodic and special reports, manuals and correspondence
-
Plan, organize, direct, control and evaluate daily operations
Supervision
Experience and specialization
Computer and technology knowledge
-
Google Docs
-
Microsoft Publisher
-
MS Excel
-
MS PowerPoint
-
MS Word
-
Accounting software
-
MS Access
-
Quick Books
Technical terminology
Area of specialization
Additional information
Transportation/travel information
Work conditions and physical capabilities
-
Fast-paced environment
-
Work under pressure
-
Tight deadlines
-
Attention to detail
-
Repetitive tasks
-
Large workload
Personal suitability
-
Ability to multitask
-
Excellent oral communication
-
Excellent written communication
-
Flexibility
-
Judgement
-
Organized
-
Team player
-
Accurate
-
Client focus
-
Reliability
-
Time management
-
Quick learner
Benefits
Health benefits
-
Dental plan
-
Health care plan
-
Vision care benefits
Other benefits
-
Free parking available
-
Learning/training paid by employer
-
Paid time off (volunteering or personal days)
-
Team building opportunities
This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:
Support for newcomers and refugees
- Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees
Support for youths
- Offers mentorship, coaching and/or networking opportunities for youth
Supports for visible minorities
- Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities
Who can apply to this job?
Only apply to this job if:
- You are a Canadian citizen, a permanent or a temporary resident of Canada.
- You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.